Your round, your money, your Friday. Sorted.
Books the job, runs the round, sends the invoice, pays the crew. No spreadsheet in sight.
Nothing ships until it has survived a wet Tuesday.
Royal Garden Care is my gardening business in Royal Leamington Spa. Every round, quote, invoice, pay run and tax return goes through Capybase, and did for a long time before it was ever for sale.
Worth being straight about it: that is not an independent reference, it is the same person. What it does mean is that nothing ships until it has survived a wet Tuesday on a real round, and that the person who fixes it is the person it lets down.
23 things it does, in four sections.
That is the whole sidebar. Every one of them is in the £25, and no add-on you find out about in month three.
It was built for a gardening round. Nothing in it is about grass.
If you book jobs, send people to them and bill afterwards, it fits. And if the answer is no, I would rather tell you than sell you.
A full office team, multi-branch stock control or deep accounting is not what this is. It is built for one to ten people, where the person doing the books is also the person in the van.
It plugs into what you already use.
Every one on your account rather than mine. Nothing resold at a markup, and nothing your data gets stuck inside.
The free month runs on your own round rather than a sandbox.
Ask for a demo login- Every feature All of them. There is no higher tier, and nothing is an add-on.
- Everyone in the business No per-user charge. The whole crew on the phone app costs the same.
- Unlimited clients, visits and invoices No caps to bump into and no usage meter running.
- Card payments Through your own Stripe account, so the money lands in your bank.
- Nightly backups With an offsite copy, and an export any day you ask for one.
- Me, on the phone The person who fixes it is the person who wrote it.
- A full office team Multi-branch stock control and deep accounting are not what this is.
- More than about ten people One van up to a small crew, where the person doing the books is also in it.
- Anything sold separately No marketplace and no setup fee waiting to be found.
If any of that is you, I would rather say so now than take a month off you to find out. Tell me what you do and I will give you a straight answer.
The things people ask first.
Five of them, answered properly. If yours is not here, ring and ask; I would rather answer it now than have you find out three weeks in.
What does it cost, and is there a charge per user?
£25 a month, and that is the whole price list. No per-user charge as you take someone on, nothing extra for invoicing or payroll, and no annual contract to sign.
Is it any use if it is just me?
That is who it was built for. It runs from one person up to about ten. That is the point at which the person doing the books stops being the person in the van.
Can I get my data back out?
Any time, for nothing. Your data is a file you can export and take with you the day you leave.
Will my accountant be able to work with it?
There is a Sage export and a monthly summary, so what you hand over at the end of the tax year is a pack rather than a carrier bag of receipts.
Can you build something specific for my trade?
Usually, yes. Tell me what the job is and I will quote it before I start; if you go ahead it is built into your Capybase, kept working, and added to your monthly. It stops when you stop. Everything already on this page stays in the £25.
Still not answered? Tell me what you do and I will reply myself. Nobody else reads it.
The first month is free, on your own round.
Not a sandbox: your clients, your jobs, your invoices. No card up front, and if you walk away at the end of it you owe nothing. Tell me what you do and roughly how many of you there are and I will set it up the same day.
If you would rather just ring and have me walk you through it, that works too.